Irvin L. Young Memorial Library

Irvin L. Young Memorial Library
Board of Trustees Regular Meeting
White Memorial Room
Monday, March 9, 2009, 6:30 pm

Members present: Laura Jacobs, Sharon Knight, Rose Mary Leaver (sec.), Donna Nosek, Patti Rohrs. Absent: John Bauer, Lynn Binnie Administrative staff present: Stacey Lunsford

1                    President Nosek called the meeting to order at 6:30 p.m.

2                    The consent agenda was approved. Knight/Rohrs. Ayes: Jacobs, Nosek, Rohrs, Knight,
Leaver. Noes: None.

3                    Receipt of circulation and service reports for February 2009 was acknowledged.
Rohrs/Knight. Ayes: Jacobs, Nosek, Knight, Rohrs, Leaver. Noes: None.

4                    Treasurer’s report for February 2009 was acknowledged.         Moved that the CD maturing on April 6, 2009 be moved to the money market. Leaver/Jacobs. Ayes: Knight, Nosek, Rohrs, Jacobs, Leaver.

5                    Citizen input regarding matters not on agenda; none.

6                    OLD BUSINESS a) Approved quote from 3M to replace the security system. Jacobs/Leaver. Ayes: Knight, Nosek, Rohrs, Jacobs, Leaver. Noes: None.

7                    NEW BUSINESS a) Reviewed and approved quote from Tim Nobling for an LCD electronic screen and computer. Jacobs/Rohrs. Ayes: Knight, Nosek, Rohrs, Jacobs, Leaver. Noes: None. b) Reviewed and approved quote from Construction Resources and Management for a schematic cost estimate for the library addition building project. Knight/Jacobs. Ayes: Rohrs, Nosek, Jacobs, Knight, Leaver. Noes: None. c) Reviewed and approved the Public Library Annual Report for 2008. Rohrs/Knight. Ayes: Jacobs, Nosek, Knight, Rohrs, Leaver. Noes: None. d) Approved the Library’s participation in the Gates PC Grant to be awarded in the amount of $5200. Compliments to Stacey on her successful grant application. Leaver/Knight. Ayes: Jacobs, Nosek, Rohrs, Knight, Leaver. Noes: None. e) Reviewed and reapproved the Internet Use Policy. Leaver/Rohrs. Ayes: Jacobs, Knight, Nosek, Rohrs, Leaver. Noes: None.

                         8. Director’s Report: Stacey met with Friends of the Library board on Feb. 12; on the agenda were upcoming programs Barns of Walworth County and the David Rhodes event in April. The Big Read organizers met on Tuesday, February 17. Copies of To Kill a Mockingbird have been distributed and a Kick-Off Event will be held in Elkhorn on Thursday, March 19. The SHARE Circulation Committee met Tuesday, February 24, in Watertown,  to discuss various problems with inconsistent procedures and changes they want made in Sirsi. Union contracts are going to the membership for ratification on Monday, March 9 and will be presented to the Common Council for approval on Tuesday, March 17. A memo and a schematic drawing of the proposed Center Street construction project was included in the board packet. The project will offer some parallel parking in front of the library, including a handicapped accessible spot directly in front of the existing sidewalk.

                        Only one tree will have to be removed.
A library user left a written suggestion that the library should provide more comfortable
chairs.

8                    Board member requests for future agenda items: None.

9                    Confirmed next meeting on April 13, 2009, 6:30 pm

10                Adjourned to Closed Session at 7:20 p.m. NOT TO RECONVENE per Wisconsin State Statute 19.85(1) (c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.” Leaver/Knight. Ayes: Jacobs, Rohrs, Nosek, Knight, Leaver. Noes: None. Items to be Discussed: (1) Annual evaluation of the library director